How to Admit a Patient


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    In this tutorial you will learn how to admit a new patient into WRMD.

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    Admitting a New Patient

    Step 1

    Visit https://www.wrmd.org/signin and log into your account using the username and password that you registered with.  

    Step 2

    On the left side of the main navigation page, click on the Add New Patient link in the Quick Link box. You will be brought to the new patient screen. 

    Step 3

    Fill out the new patient form. The case number is automatically generated, but the details need to be filled in by you. Type in the species type, rescuer contact, donation amount (if applicable), and reasons for intake.

    For more details about each section, please continue to scroll down.

    Step 4

    Click the green Create Record(s) button at the bottom of the page.

    Assigning a Case Number

    Each new patient is automatically assigned a case number which always begins with the current year and then the next numeric number for the patient to be admitted. For example, in a given year (let’s assume it’s 2020), if you are adding your twentieth patient of the year, the case number would be 2020-20.

    Adding Patients for a Previous Year or Date

    WRMD assumes you are admitting a patient for the current year and date, but you can also admit a patient from a previous year. Alternatively, if you received a patient yesterday, but are just now putting it into WRMD, you can also change the date.

    Step 1

    Click on the drop down menu of the Case Year and choose the year you want. WRMD will automatically assign the next numeric number of that previous year.

    Step 2

    Click on the Date Admitted box and choose the date.

    Note that the case number reference changes to red so you are sure to see that the case number is not current.

    Other Identifying Numbers

    Reference Number: This is not a required field, but it is a field that can help to identify a patient that had a number assigned to it from elsewhere. For example, if the patient was brought to you by Fish & Wildlife or some sort of animal service where it had been assigned a different case number, you could add that number in this field. Additionally, if it was brought to you by a different WRMD user and instead of transferring the record, they printed it out, you could type in the case number from that account. This field is amendable to anyway you wish to use it.

    Microchip Number: This is not a required field, but it is a field that can help to identify a patient that has been micro-chipped.

    Identifying the Species

    Common Name: The WRMD  species database includes every species in the world, so as soon as you begin typing the species, or common name, of the animal admitted, WRMD generates an auto-suggestion list of what you are typing in, making it easy for you to choose the species name.

    Note: WRMD’s species list generator gets smarter as you continue to input names into your account, generating the names you most frequently add to your account.

    Number of Patients: This field allows you to designate how many patients you want to create. For example, if you are admitting 2 Red-shouldered Hawks together, WRMD will create two separate Red-shouldered Hawk patient records.

    Adding Rescuer Information and Donations

    Fill in the appropriate fields with the contact information of the person or organization who brought in the patient. You can also include notes about that rescuer which may be helpful for you to know. By including their information, you effectively keep a history of all the animals a person has brought into your organization.

    Search Tab: If the rescuer has brought in animals before, click the search tab and type in their identifying information. In the drop down list, choose the correct name and all of their information will populate the rescuer section.

    Donation Section: If the person made a donation, you can record that in this section, along with any comments you wanted to make.

    Adding Intake Information

    You are required to add intake information about the patient(s) being admitted. Fields include:

    • Admitted by (this is the name of the person creating the record)
    • Transported by (if the person who transported the animal differs from the rescuer) 
    • Address Found (if the address details are the same as the rescuer, click the “Same as Rescuer” button)
    • City Found, State Found (if the address details are the same as the rescuer, click the “Same as Rescuer” button)
    • Date found (defaults to the current date)
    • Reasons for Admission (why the animal is now in your care)
    • Care by Rescuer (any care or treatment done by the finder/rescuer)
    • Notes about Rescue (any note about the rescue itself)

    Designate and Create Record(s)

    Before creating a record, you can designate what you want WRMD to do with it. By default, WRMD will create these patient records and return to “Add New Patient”, but you have a few other options to choose from. 

    • Add New Patient (Continue to add additional new patients. This is the default selection)
    • View Patient’s Record (Takes you directly to the new patient record you just created)
    • Batch Update Patients (Bulk updates all of the patients at the same time)

    After clicking the Create Record(s) button, your next screen will confirm that you have created the record by displaying a green banner at the top of the page and your next case number will be available for the next patient.

    in Creating Patients

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